Weekly round-up
One email a week, on the day you choose, to admins and managers: road-legal status, what needs action, and what is due in the next 30 days.
The tour
Fleet compliance that starts with what needs a decision
Fleet software usually opens with a wall of vehicle data. VCT opens with the handful of things that need you today, and keeps the full detail one click away.
Action centre
One page that tells you if the fleet is legal
The headline says it plainly: how many vehicles are road legal (taxed, with a valid MOT), and how many are off the road. Below that is a priority list, worst first: an open red defect, an expired MOT, tax that has run out.
- Shows whether a renewal is already recorded, e.g. "Tax expired 2 days ago (renewed 04 Oct)"
- SORN vehicles count as off the road, not as failures
- Grey fleet insurance appears next to company vehicles
Fleet table
Every vehicle, every detail, in one table
For the people who live in spreadsheets. Filter by MOT, tax, status, driver or depot. Change status, driver or notes right in the row. Choose your columns, export what you see, or recheck the whole fleet with DVLA.
- Health pills explain each vehicle at a glance
- Managers can update status; admins can change everything
- Fuel card numbers and PINs never appear in the table
Vehicle record
The whole story of a vehicle, with DVSA's MOT history
Each vehicle has one page: MOT and tax dates with days remaining, who is driving it, recent inspections, open defects, and the full MOT history from DVSA with the advisories that are worth watching.
- Advisories such as a tyre near the legal limit, before they become a failure
- Mileage and average annual use from MOT readings
- Services, repairs and costs on the same record
For drivers
Daily walkaround checks on drivers' phones
Drivers open VCT on their phone, see the vehicle they have, and tap through the walkaround. Anything marked red or amber goes straight to the office with the driver's note.
- MOT and tax shown in plain words, e.g. "Valid until 02 May 2027"
- Take a different vehicle or hand one back without calling the office
- Drivers who use their own car can add it so the business can see it is insured for work
Managers get the same thing on their phones: the Action centre works at any size.
Work queue
Defect reporting where every defect gets an owner
Every red or amber item from a check lands in the work queue. Give it an owner and track it through to done. Critical items sit at the top until they are dealt with.
The defect itself only clears when a later check on that vehicle marks the same item green, so nothing drops off the list just because somebody said it was fixed.
Bookings
Who has which vehicle, and when
A timeline for the whole fleet. Drag across the days you need, or click an empty slot to book. Long-term driver assignments show as a striped bar that runs until further notice.
- Clashes are caught, with an override that records the reason
- Search, filter by depot and sort by what is in use
- Export to a spreadsheet or a calendar file, or print
Import
Bring in a spreadsheet, and check it before it lands
Upload the CSV you already have. VCT matches the columns, then shows exactly what will happen before anything is saved: which vehicles are new, what changes on existing ones, and which rows have a problem.
- Old and new values side by side
- Plain explanations, e.g. "31/02/2027 isn't a date VCT can read"
- Skip the problem rows and import the rest
Compliance pack
The paperwork, done when someone asks
Choose a period and a depot, and VCT builds an audit-ready PDF: road-legal status now, every inspection, every defect and how fast it was fixed, MOT tests, services and what they cost.
Ready for an insurer's renewal, an O-licence audit or a DVSA visit.
Vans, trucks, cars and grey fleet
One place for every vehicle your business runs
DVLA and DVSA cover vans, cars and trucks alike, so VCT checks a mixed fleet the same way every night. Staff cars used for work sit alongside company vehicles.
Vans and carsNightly MOT and tax checks, daily walkaround checks and a work queue for defects. Built for fleets where running the vans is part of someone's job.Small fleet software
Trucks and HGVsVCT reads HGV annual tests from DVSA and road tax from DVLA, including the HGV levy, which is paid with the tax. Edit the walkaround checklist for HGV items.HGV fleet compliance
Grey fleetStaff cars used for work, with MOT and tax checked like your own vehicles and business insurance expiry tracked. Drivers can add their own car.Grey fleet compliance
MOT and tax remindersReminder emails, a weekly round-up, a calendar feed and optional texts, so nothing runs out unnoticed.Fleet MOT & tax reminders
DVSA's heavy-vehicle test history starts in 2018, and trailers can't be checked automatically because they have no registration number. Compare VCT with FleetCheck or a spreadsheet.
How it decides
Clear rules, so the numbers can be trusted
Every count in VCT comes from a few simple rules that are the same on every page, in every email and in every report.
Action required
MOT expired or failed, no tax, or an open red defect. These go to the top of every list.
Due soon
MOT or tax runs out within 30 days. If a booking or renewal is recorded, VCT says so.
Fixed means green
A defect stays open until a later check marks the same item green.
Off the road
SORN vehicles are off the road. They don't count against you and don't get reminders.
Grey fleet
Staff cars used for work show business insurance expiry next to company vehicles.
UK time
Every date and time is shown in UK time, through the clock changes.
Everything else
The rest of the toolkit
The small things that save a fleet manager an hour a week.
Calendar feed
Subscribe once in Outlook, Google or Apple Calendar. Every MOT, tax, booked MOT and insurance date keeps itself up to date.
Drivers at a glance
Who is driving what, how many checks each person has done in the last 30 days, and who is reporting open defects.
Light or dark
Every page has a dark theme for the early starts and the late finishes.
Search anything
Press Ctrl K anywhere in VCT and type a registration, make or driver to jump straight to it.
Saved views
One click for the lists you check every week: needs attention, due soon, not verified, unassigned and grey fleet.
Add-on Paid extra
Text messages for drivers
Switch it on and VCT texts drivers when the MOT, tax or insurance on the vehicle they use is about to run out, and nudges anyone who hasn't done the day's check.
Northfield Logistics: the tax on YH19FRD runs out in 18 days. Check with your manager it's booked.
Hi Jamal, a reminder to do today's vehicle check on SN22LWC before you drive.
- Up to 200 texts a month for £10 ex VAT, sent only between 8am and 8pm
- Skipped when a booking or renewal is already recorded
- Drivers add their own number and can turn texts off at any time
Who uses it
The right view for each person
A
Admins
- Run the fleet: vehicles, drivers, bookings and imports
- Set up the weekly round-up and add-ons
- Build the compliance pack and manage accounts
M
Managers
- See the Action centre, fleet, drivers and work queue
- Keep vehicle status up to date and take on defects
- Get the weekly round-up and the calendar feed
D
Drivers
- Do the daily check on their phone
- See their vehicle's MOT and tax, and report problems
- Only ever see their own vehicle and details
Pricing
Fleet software pricing that falls as your fleet grows
£3.50 per vehicle a month, falling to £2.50 for fleets of 150 or more. The minimum is 10 vehicles (£35 a month). Everything is included, you pay monthly and you can cancel at any time.
VCT
Everything on this page, for every vehicle you add.
£3.25per vehicle, per month, ex VAT
£81.25 a month in total for 25 vehicles
£3.50 per vehicle from 10 vehicles, £3.25 from 25, £3.00 from 50, £2.75 from 100 and £2.50 from 150.
Running more than 200 vehicles? Get in touch and we'll build a price around your fleet.
- Overnight DVLA and DVSA checks
- Driver app for daily checks
- Work queue for defects
- Bookings timeline
- Import with preview
- Compliance pack PDF
- Weekly round-up and calendar feed
- Grey fleet and SORN tracking
Add-on
Text messages
Reminders and check nudges sent to drivers' phones.
£10per month, ex VAT
- Up to 200 texts a month
- MOT, tax and insurance reminders
- Daily check nudges, weekdays
- Set a lower monthly limit if you like
Price promise: if our prices go up, you keep the price you signed up at. If we ever need to change it, we'll tell you first. If our prices come down, they come down for everyone.
Free plan coming soon: up to 5 vehicles with MOT and tax checks and reminders. Tell us you're interested. Over 200 vehicles? Get in touch for a price built around your fleet.
Your data
Your fleet data stays yours, and stays in the EU
Fleet records include people's details, so we keep them close and you in control.
Stored in the EU
VCT runs on servers in Frankfurt, and uploaded photos and invoices are kept in EU storage.
Export everything
Your vehicles, drivers, checks, defects, bookings and records are yours. Export them whenever you like.
Only the right people see it
Admins, managers and drivers each see what they need. Drivers only ever see their own vehicle.
No lock-in
Monthly, with no contract. If you ever leave, take a full export of your data with you.
Secure connections and passwords
Every connection is encrypted (HTTPS), and passwords are stored hashed, never as plain text.
Official data, checked nightly
MOT and tax details come straight from DVLA and DVSA, so you're not relying on dates someone typed in.
Questions
Fleet compliance software FAQs
How does VCT check MOT and tax automatically?
Every night VCT checks each vehicle's road tax with DVLA and its MOT, or HGV annual test, with DVSA, using the registration number. You can also recheck one vehicle or the whole fleet at any time. Anything that has run out goes to the top of the list, and anything due within 30 days is flagged.
Which vehicles does VCT work with?
Vans, cars, trucks (HGVs) and grey fleet, the staff cars used for work. DVSA's records cover HGV annual tests as well as MOTs, so a mixed fleet sits in one place. Trailers have no registration number, so VCT can't check them automatically.
Do drivers need to download an app?
No. Drivers open VCT in their phone's web browser and do their daily walkaround check there. There's nothing to install from an app store.
Do the walkaround checks follow DVSA guidance?
You can edit the checklist to match DVSA's walkaround check guidance for vans or HGVs. VCT helps you do the checks and keep the records; it isn't approved or accredited by DVSA.
How much does VCT cost?
£3.50 per vehicle a month, falling to £2.50 per vehicle for bigger fleets (minimum £35 a month), ex VAT. Everything is included. Text messages are an optional add-on at £10 a month for up to 200 texts.
Is there a contract or minimum term?
No. VCT is paid monthly and you can cancel at any time. A free plan for up to 5 vehicles, with MOT and tax checks and reminders, is coming soon.
Will my price go up?
Not without you hearing from us first. If our prices go up, existing customers keep the price they signed up at, and if we ever need to change yours we'll tell you in advance. If our prices come down, they come down for everyone, including existing customers.
Where is my data stored, and can I take it with me?
In the EU. VCT runs on servers in Frankfurt and keeps uploaded photos and invoices in EU storage. You can export everything at any time, and because VCT is monthly with no contract, you're never locked in.
Can I check my drivers' licences?
You can record licence checks and consent in VCT, drivers can share their DVLA check code from the driver app, and VCT shows when each check is due. Automatic licence checks with DVLA are coming soon.
Can VCT produce reports for an audit or a DVSA visit?
Yes. The compliance pack is a PDF for any period and depot: road-legal status, every inspection, every defect and how quickly it was fixed, MOT tests, services and costs.
Contact
Fewer surprises at the roadside
Tell us about your fleet and we'll show you VCT with your own vehicles. Or just ask a question.
info@thevct.co.uk- A walkthrough with your own registrations
- Help importing your current spreadsheet
- Answers on pricing and set-up