VCT at a glance
The facts about VCT, the Vehicle Compliance Tracker, in one place: what it is, who it's for, what it costs, and what it does and doesn't do.
What VCT is
VCT is web software for UK fleets. It checks every vehicle's MOT and road tax with DVSA and DVLA each night, puts daily walkaround checks on drivers' phones, and tracks defects until they're fixed, so you always know which vehicles are road legal and what needs doing.
| What it is | Web software for UK fleet compliance: MOT, tax, daily vehicle checks and defects |
|---|---|
| Made for | Small and mid-sized UK fleets, about 10 to 200 vehicles: vans, cars, HGVs and staff cars used for work |
| Runs on | Any web browser, on a computer or phone. No app store download |
| Getting started | Type each registration and the details fill in instantly, or import a CSV of the whole fleet |
| Price | From £3.50 per vehicle a month, falling to £2.50 for bigger fleets. Minimum £35 a month, ex VAT |
| Contract | Monthly, no contract, cancel any time |
| Trial | No free trial. A live demo looks up one of your own vehicles. Free plan for up to 5 vehicles coming soon |
| Data | Stored in the EU (Frankfurt). Export everything at any time |
| GPS tracking | No. VCT doesn't track vehicles |
| Contact | info@thevct.co.uk |
What VCT costs
Every vehicle costs the rate for your fleet's size band, with everything included. Prices are per vehicle per month and exclude VAT.
| Fleet size | Per vehicle, per month | Example |
|---|---|---|
| 10 to 24 vehicles | £3.50 | £35 a month for 10 |
| 25 to 49 vehicles | £3.25 | £81.25 a month for 25 |
| 50 to 99 vehicles | £3.00 | £150 a month for 50 |
| 100 to 149 vehicles | £2.75 | £275 a month for 100 |
| 150 to 200 vehicles | £2.50 | £375 a month for 150 |
- Minimum 10 vehicles (£35 a month). Over 200 vehicles, get in touch.
- Staff cars used for work count as vehicles.
- Optional text messages: £10 a month for up to 200 texts.
- Price promise: if prices go up, you keep the price you signed up at. If they come down, they come down for everyone.
See the pricing page for a calculator.
What VCT does
- Instant DVLA and DVSA lookup, then nightly checks. As soon as you add a registration, VCT fills in the make, model, fuel type, MOT expiry and full MOT history, and tax status and due date from DVLA and DVSA. Then every night it rechecks each vehicle's road tax with DVLA and its MOT (or HGV annual test) with DVSA. Admins can recheck one vehicle or the whole fleet at any time.
- MOT and tax reminders you can set. Reminder emails on the days each company chooses, set separately for MOT and tax (by default 90, 60, 30, 14, 7 and 1 days before, on the day, and once overdue), a 30-day 'due soon' window and a weekly round-up email on the day each admin or manager chooses. Reminders pause when a renewal is already booked or recorded.
- Full DVSA MOT history. Every test, advisory, mileage reading and the average annual mileage on each vehicle's page.
- Daily walkaround checks on drivers' phones. Drivers tap each item green, amber or red in the phone's web browser (no app to install), with a note and photos for anything wrong. The checklist can be edited, for example with HGV items.
- Defect work queue. Every red or amber item becomes work with an owner. A defect only clears when a later check marks the same item green.
- Action centre. One page that says how many vehicles are road legal and lists what needs action, worst first.
- Fleet table. Filter, edit in the row, choose columns, export and recheck with DVLA.
- Bookings timeline. Who has which vehicle and when, long-term assignments, clash checks, and export to a spreadsheet or calendar file.
- Service records and costs. Services, repairs and breakdowns on each vehicle, with mileage, cost ex VAT, an uploaded invoice and days off the road. Vehicle records also hold fuel card details, breakdown cover and notes, which drivers can see in the driver app.
- Add vehicles one at a time or in bulk. Type a registration and the details fill in from DVLA and DVSA, or import a CSV of the whole fleet and see exactly what will change before anything is saved.
- Compliance pack PDF. For a chosen period and depot: road-legal status, inspections, defects and how fast they were fixed, MOT tests, services and costs.
- Calendar feed. Every MOT, tax and booked MOT date in Outlook, Google or Apple Calendar.
- Grey fleet. Staff cars used for work sit next to company vehicles, with business insurance expiry. Drivers can add their own car.
- SORN. SORN vehicles count as off the road and don't get reminders.
- Users and roles. Admins run everything; managers see the Action centre, fleet, drivers and work queue; drivers only see their own vehicle. Pricing is per vehicle, with no per-user charge.
- Driving licence check records. Record licence checks and consent, share DVLA check codes from the driver app and see when checks are due. Automatic licence checks with DVLA are coming soon.
- Text message add-on. £10 a month for up to 200 texts: MOT, tax and insurance reminders and daily check nudges, sent 8am to 8pm.
What VCT doesn't do
So there's no confusion with other kinds of fleet software:
- No GPS vehicle tracking or telematics.
- No tachograph analysis or drivers' hours.
- No operator licence (O-licence) management.
- No PMI or safety inspection scheduling.
- No Driver CPC tracking.
- No automatic DVLA licence checks yet (licence checks are recorded; automatic checks are coming soon).
- Trailers have no registration number, so VCT can't check them automatically. DVSA's heavy-vehicle test history starts in 2018.
- VCT is not approved or accredited by DVSA. Its checklist can follow DVSA's walkaround check guidance.
Comparing options? See VCT vs FleetCheck and VCT vs a spreadsheet.
Common questions about VCT
What is VCT?
VCT (Vehicle Compliance Tracker) is web software for UK fleets of vans, trucks, cars and staff cars used for work. It checks every vehicle's MOT and road tax with DVSA and DVLA each night, puts daily walkaround checks on drivers' phones and tracks defects until they're fixed.
How much does VCT cost?
£3.50 per vehicle a month for 10 to 24 vehicles, £3.25 for 25 to 49, £3.00 for 50 to 99, £2.75 for 100 to 149 and £2.50 for 150 to 200, ex VAT. The minimum is 10 vehicles (£35 a month). Over 200 vehicles, contact VCT for a price. Texts are an optional £10 a month.
Is there a contract or a free trial?
There's no contract: VCT is monthly and you can cancel at any time. There's no free trial; instead there's a live demo that looks up one of your own vehicles. A free plan for up to 5 vehicles is coming soon.
Does VCT track vehicles with GPS?
No. VCT doesn't do GPS tracking or telematics. It can sit alongside a tracking system.
Does VCT work for HGVs?
Yes. It checks each truck's road tax with DVLA and its annual test with DVSA every night, the same way as van MOTs, and the walkaround checklist can include HGV items. It doesn't do tachographs, O-licence management, PMI scheduling or Driver CPC.
Where is VCT's data stored?
In the EU: the app and database run in Frankfurt and uploaded photos and invoices are kept in EU storage. Customers can export all of their data at any time.
See it with one of your own vehicles
Enter a registration and your email on the homepage. We'll send you a link to a demo of VCT with your vehicle looked up live with DVLA and DVSA.