VCT vs Fleetkeep
Fleetkeep is a low-cost reminder tool for MOT, road tax, insurance and service dates. VCT does the reminders too, and adds daily walkaround checks, a defect work queue, bookings, texts and a compliance pack. Which one fits depends on how much of the job you want in one place.
What each costs a month
Fleetkeep costs less at every size we compared. It sells plans in bands of vehicles. VCT has one plan: £3.50 per vehicle a month, falling to £2.50 per vehicle for bigger fleets (minimum £35 a month), with everything included.
| Vehicles (a month) | VCT (ex VAT) | Fleetkeep |
|---|---|---|
| 5 | £35 | £19 |
| 10 | £35 | £29 |
| 25 | £81.25 | £59 |
| 50 | £150 | £99 |
| 100 | £275 | From £149 |
Fleetkeep also has plans for 1, 2 and 3 vehicles, and annual billing at ten times the monthly price. Over 50 vehicles its price is agreed with you. Its pricing page doesn't say whether prices include VAT. Check the latest figures on Fleetkeep's pricing page.
Feature by feature
| Feature | VCT | Fleetkeep |
|---|---|---|
| MOT and road tax reminders | Yes. Emails before expiry, a 30-day due soon window and a weekly round-up | Yes. Emails at 60, 30, 14 and 7 days, plus push notifications |
| DVLA and DVSA data | Yes, rechecked every night for every vehicle | Yes, filled in from DVLA and DVSA when you add a registration |
| Full MOT history | Yes | Yes |
| Insurance and service reminders | Partly. Service records and costs; grey fleet insurance expiry; insurance texts with the add-on | Yes |
| Daily walkaround check app | Yes, on drivers' phones with an editable checklist | Partly. Handover and return condition checks; a free walkaround template to download |
| Defect workflow | Yes. Work queue with an owner; clears only when a later check marks the item green | Partly, lightweight defect reports |
| Vehicle bookings | Yes. Timeline with clashes caught | Not mentioned on its site |
| Text message reminders | Yes, add-on at £10 a month for up to 200 texts | Not mentioned on its site |
| Driving licence checks | Partly. Records checks and consent today; automatic DVLA checks coming soon | Not mentioned on its site |
| Compliance pack PDF | Yes, built from your own records for a period and depot | Offers a free printable compliance pack and checklist |
| HGV annual tests | Yes, read from DVSA like van MOTs | Not mentioned on its site |
| Vehicle documents and driver guidance | No | Yes, with a driver portal for breakdown and accident steps |
| CSV import | Yes, with a preview before anything is saved | Yes, with free import help |
| Free trial | No. Live demo with your own vehicle instead | Yes, 30 days |
Fleetkeep features are taken from its homepage, pricing page and fleet software page, checked October 2026. Where we say "not mentioned", we couldn't find it on its site.
Reminders, or the daily routine as well
Fleetkeep is built around renewal dates. It reminds you early and often, covers insurance and servicing as well as MOT and tax, and keeps vehicle documents and driver guidance in one place. For a small business that wants nothing more than to stop missing renewals, that's a sensible, low-cost choice.
VCT starts from the same dates and goes further into daily running. Drivers do a walkaround check on their phone each day. Red and amber items go to a work queue with an owner, and stay open until a later check marks them green. Bookings show who has which vehicle. With the add-on, texts reach drivers when a date is close or a check hasn't been done. The compliance pack PDF puts every check, defect, MOT test and service for a period into one document.
Which suits your fleet
Choose Fleetkeep if…
You mainly need reminders for MOT, tax, insurance and servicing, especially for fewer than 10 vehicles. You want push notifications, document storage and a driver portal, a 30-day trial, or the option of paying annually. Lowest monthly cost matters most.
Choose VCT if…
You want daily walkaround checks with defects tracked until they're fixed, vehicle bookings and text reminders as well as MOT and tax. You run trucks and want HGV annual tests checked every night. You need a compliance pack PDF for an insurer, an O-licence audit or a DVSA visit.
HGVs and driving licence checks
VCT reads each truck's annual test from DVSA and its road tax from DVLA every night, the same way it handles van MOTs. A new HGV's first annual test is due 12 months after registration, sooner than the 3 years for a van. Trailers have no registration number, so VCT can't check them automatically. See the HGV fleet compliance page for the details.
For driving licences, VCT records checks and consent, lets drivers share their DVLA check code from the driver app, and shows when the next check is due. Automatic licence checking with DVLA is coming soon.
Comparing other options? See VCT vs FleetCheck for a larger fleet system, or VCT vs a fleet spreadsheet if you track dates by hand today. You can also read more about MOT and tax reminders and small fleet management software.
VCT vs Fleetkeep FAQs
Is Fleetkeep cheaper than VCT?
Yes, at every size we compared. Fleetkeep is £29 a month for up to 10 vehicles, £59 for up to 25 and £99 for up to 50. VCT is £3.50 per vehicle a month, falling to £2.50 per vehicle for bigger fleets (minimum £35 a month), ex VAT. The price gap pays for VCT's daily walkaround app, defect work queue, bookings and compliance pack.
I only need MOT and tax reminders. Which should I use?
If you only need reminders for a handful of vehicles, Fleetkeep costs less today. VCT's free plan for up to 5 vehicles, with MOT and tax checks and reminders, is coming soon.
Does Fleetkeep have a daily walkaround check app?
Fleetkeep's site lists handover and return condition checks and lightweight defect reports, plus a free walkaround check template to download. VCT gives drivers a full daily walkaround check on their phone, with red and amber items sent to a work queue until a later check marks them green.
Does either one check driving licences?
Fleetkeep's site doesn't mention licence checks. VCT lets you record licence checks and consent, share DVLA check codes from the driver app and see when checks are due. Automatic licence checking with DVLA is coming soon.
Can I try VCT for free?
VCT doesn't offer a free trial. Enter a registration and your email on the homepage and we'll send you a link to a live demo with your own vehicle looked up with DVLA and DVSA. Fleetkeep offers a 30-day trial.
See it with one of your own vehicles
Enter a registration and your email on the homepage. We'll send you a link to a demo of VCT with your vehicle looked up live with DVLA and DVSA.